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AP Essentials Integration with Microsoft Dynamics
Tromba Technologies helps empower enterprises gain analytic insights using Kofax Insight.

AP Essentials

Reseller and Solution Provider

Automatically capture, understand, validate, and approve invoices from any source

AP Essentials™ lowers costs and shortens processing times by automating the capture and validation of invoices from any source, in any format.  A dedicated cloud operations team ensures optimal performance with around-the-clock monitoring and effortless handling of significant changes in document volumes.  Market-leading Cognitive Capture services increase data accuracy and reduce the risk of error. Pre-built dashboard guides robust analytics, and continuous feedback helps improve the invoice process. AP Essentials requires no hardware or software, so no tedious maintenance, upgrades, or updates.

AP Essentials supports integrations with these Microsoft Dynamics versions: Dynamics NAV, Dynamics 365 for Finance and Operations, and Dynamics AX 2012. The Dynamics NAV and Dynamics 365 Business Central integrations enable cooperation between AP Essentials and Microsoft Dynamics NAV or Dynamics 365. It leverages more power and adds value to your current accounts-payable system by extracting data from supplier invoices without any tedious projects or expensive hardware investments.

Dynamics NAV and Dynamics 365 Business Central

Market-leading Cognitive Capture 

Market-Leading capture rates between 80- 95% through multiple input channels.

Optimized Master Data Synchronization

Tromba Technologies uses delta synchronization to selectively sync only new supplier, PO, and other master data to ensure invoices are extracted and passed to Process Director most efficiently.

Invoice data extraction and verification

Delivered through a SaaS-based multi-tenant, cloud-based service with machine learning engine capabilities.

Invoice export process

Reduces the need for IT involvement, speeds exception handling, and log file review. Microsoft Dynamics integration supports data transfer via an integration inside Dynamics NAV, PDF, TIF

Dynamics 365 for Finance and Operations

Master Data Synchronization

The integration synchronizes master data between Dynamics 365 and AP Essentials using ODATA. For example, Dynamics 365 suppliers (vendors), purchase orders, items (articles), procurement categories, currencies, and sales tax groups are imported, so they are available for invoice processing in AP Essentials.

Language Option

When importing items master data, Kofax AP Essentials imports items in the language specified in the Dynamics 365 language settings if translations are available.

Document processing using DIXF

 This includes creating vendor invoice headers, lines, attachments (invoice image) and tracking inside Dynamics 365.​

Custom Field Mapping

Automatic field mapping and data templates for mapping custom fields are available.

Dynamics AX 2012

Multiple Purchase Orders 

The Dynamics AX 2012 integration supports invoices with multiple purchase-order numbers.

Three-Way Item Matching

The Dynamics AX 2012 integration supports three-way item matching if line-item rows are flagged for three-way item matching.

Credit Note Registration

AP Essentials can identify credit notes via a field on the invoice that is set during verification. Negative amounts can also be used to specify a credit note.​

Invoice Journal Registration

Invoice journal registration is supported for non-PO invoices that are used with Workflow services.

Purchase order validation

AP Essentials automatically checks to ensure that the invoice's PO number is valid for the current company and supplier. 

Organization mapping 

Dynamics AX companies and legal entities are easily mapped to customers within AP Essentials.

Master-data synchronization

The integration synchronizes master between Dynamics AX and AP Essentials. For example, Dynamics AX dimensions are imported, making them available for selection when performing account coding. AP Essentials also imports currency and exchange-rate master data from Dynamics AX.

AP Essentials also automatically synchronizes master data of companies that use master data from virtual companies in Dynamics AX. For virtual companies, master data is supported for suppliers, GL accounts, and coding dimensions.

Multiple Account Types

 When posting is made, each coding line has an account type, such as ledger, project, fixed asset, bank, customer, and vendor. Users doing coding need to know which account type to use. While in most cases, the type ledger is “good enough,” we can foresee situations where more types should be supported.

Invoice + Credit Note Registration

Purchase order (PO) and non-PO invoices are supported. Invoices are registered as vouchers within a journal in Dynamics AX. A journal can contain multiple vouchers, but the integration only registers one voucher per journal. Kofax AP Essentials can identify credit notes via a field on the invoice that is set during verification. Negative amounts can also be used do specify a credit note.

For more information about AP Essentials for Microsoft Dynamics, contact our Kofax experts!

Learn more about AP Essentials Integration
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