AP Essentials Integration with Oracle NetSuite
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AP Essentials
for
NetSuite

Reseller and Solution Provider

Automatically capture, understand, validate, and approve invoices from any source

AP Essentials™ lowers costs and shortens processing times by automating the capture and validation of invoices from any source, in any format.  A dedicated cloud operations team ensures optimal performance with around-the-clock monitoring and effortless handling of significant changes in document volumes.  Market-leading Cognitive Capture services increase data accuracy and reduce the risk of error. Pre-built dashboard guides robust analytics, and continuous feedback helps improve the invoice process. AP Essentials requires no hardware or software, so no tedious maintenance, upgrades, or updates.

AP Essentials supports integrations with NetSuite and NetSuite OneWorld, via the NetSuite target system service. NetSuite is a complete ERP system including accounting, CRM, inventory, and e-commerce. 

NetSuite Integration Key Features:

Invoice and Credit Note Posting

General ledger and project invoices are supported. You can specify whether or not an invoice is a credit note using special values during verification.

Payment-Type Handling

The NetSuite integration can determine the supplier payment type from the information printed on the invoice. AP Essentials uses the supplier reference and invoice reference to set the payment type when posting the invoice in NetSuite.

Master-data synchronization

The integration synchronizes master data between NetSuite and AP Essentials. NetSuite imports accounts, cost centers, currencies, projects, and suppliers, so they are available for selection when performing account coding in AP Essentials. 

General-Ledger and Project Invoice Handling

Standard invoices coded using a chart of accounts are General, and invoices coded using projects are Project invoices. AP Essentials supports project numbers, employee fields, and standard entry information such as department, entry text, and VAT accounts. 

Project-invoice handling

AP Essentials integrates seamlessly with NetSuite.  NetSuite provides status reporting for monitoring invoice throughput and processing results.

Currency exchange rates 

When invoices in foreign currencies are posted, AP Essentials posts the currency and the exchange rate. This feature may access and use database information (© European Central Bank) for currency exchange rates. The information may be obtained free of charge through the ECB website.

For more information about AP Essentials for NetSuite, contact our Kofax experts!

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