Self-Service Empowerment

Automation Intelligence for Intelligent Document Processing

3 min read

Two men in business attire discuss a document in an office. They're seated at a table with a laptop, papers, and cityscape view.

Understanding AI in Document Processing

In today's data-driven business landscape, organizations process millions of documents daily, including invoices and contracts, as well as regulatory filings and customer correspondence. Manual document processing is not only time-consuming but also lends itself to errors and inefficiencies. Enter automation intelligence (AI): a revolutionary approach that combines artificial intelligence, machine learning, and robotic process automation to transform how we handle documents.

Key Pieces of Technology in Automation Intelligence

Automation intelligence goes beyond simple rule-based automation. It represents a sophisticated ecosystem where AI-powered systems can understand, interpret, and act upon document content with human-like comprehension. This technology leverages natural language processing (NLP), optical character recognition (OCR), computer vision, and machine learning algorithms to extract meaningful insights from both structured and unstructured documents.

Modern OCR technology has evolved far beyond simple text extraction. Today's intelligent OCR systems can handle handwritten text, complex layouts, and even damaged or low-quality documents with ease.

NLP enables systems to comprehend document content at a semantic level. This means understanding not just what words are present, but their meaning, context, and relationships.

Intelligent document processing systems utilize computer vision to comprehend the structure and layout of documents. They can identify headers, tables, signatures, logos, and other visual elements that provide context for the textual content.

Machine learning algorithms enable document automation systems to learn from corrections, feedback, and the introduction of new document types. This allows the system to be trained on where and how to find data specifically tailored to your organization.

The Tromba Way

TrombaAI is an AI automation platform that leverages technologies based on automation intelligence. Through intelligent document processing (IDP), TrombaAI combines multichannel document capture (including mobile) and intelligent OCR, giving users the power to quickly and accurately process any document important to any business.

TrombaAI enhances cognitive data capture by integrating robotic process automation and advanced intelligent features, such as AI process orchestration and analytics. The platform leverages machine learning algorithms to convert both structured and unstructured data into meaningful, actionable insights, while its embedded artificial intelligence intelligently identifies individuals, content, and contextual information.

TrombaAI implements end-to-end business workflows that streamline and enhance all document and data capture processes, reducing operational expenses while boosting customer engagement and satisfaction.

Your Return on Investment

Organizations implementing intelligent document processing see a reduction in processing costs. The technology eliminates the need for large data entry teams while reducing errors that lead to costly corrections and compliance issues.

Human error in document processing can be costly, especially in regulated industries. TrombaAI maintains consistent accuracy rates while ensuring compliance with industry regulations and internal policies. It can flag potential compliance issues in real-time, preventing costly violations.

Automation intelligence solutions, such as TrombaAI, can be scaled to meet your needs immediately. Unlike human-based processing, intelligent automation scales effortlessly with business growth. Whether processing 100 or 100,000 documents, the system maintains consistent performance. Additionally, these systems can quickly adapt to new document types and business requirements without extensive reprogramming.

Automation Intelligence is a game-changer

AI and intelligent document processing represent more than just a technological upgrade; it's a fundamental shift in how organizations handle information. By combining the speed and consistency of automation with the insight and adaptability of artificial intelligence, businesses can transform document processing from a necessary overhead into a strategic advantage.

Tromba Technologies guides organizations through the implementation of the essential components needed to capitalize on this industry transformation. Drawing from decades of expertise in converting legacy manual document processing into automated solutions, Tromba serves as your strategic partner to achieve your digital transformation goals.

TrombaAI for Invoices: Automation Intelligence for AP Automation

2 min read

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Automation Intelligence for AP Automation

Manual invoice processing and paper-based AP create people-intensive and inefficient processes. This drives up costs and consumes huge amounts of resources and time. Manual AP processing also tends to be siloed and complex, leading to a lack of visibility and potential waste.

TrombaAI seeks to fix those issues. Through automated capture document automation that uses OCR (Optical Character Recognition) with AI enhancement to:

Extract key data points from invoices regardless of format or layout
Automatically identify vendor information, invoice numbers, line items, and totals
Flag discrepancies between purchase orders and invoice details

This frees your users to focus on handling exceptions that require human intervention. Built-in analytics allow for visibility into any AP process for evaluation.

TrombaAI also has access to build complex AP workflows that eliminate paper routing and manual follow-ups by:

Automatically routing invoices to the appropriate approvers based on amount, department, or vendor
Sending reminders for pending approvals
Providing mobile access for approvals from anywhere
Exceptions are to be handled by the appropriate users.

Invoices and purchase orders are routed according to defined business rules, quickly providing the validated data to processors, approvers, ERPs, or other financial systems. TrombaAI can also manage associated tasks, such as generating PO requests and managing vendor contracts. These workflows can be tailored to any requirement your organization has and scaled to meet your business's growth.

Benefits

Organizations implementing document automation for invoice processing typically experience:

60-80% reduction in processing costs
70% faster processing cycles
99% data accuracy rates
Better supplier relationships through consistent, timely payments
Enhanced visibility into cash flow and spending patterns
Reduced fraud risk through consistent controls

Using TrombaAI to automate your AP processes, AP personnel spend less time chasing paperwork and confirming approvals. This allows your AP personnel to spend more time improving your organization, while TrombaAI improves your invoice processing accuracy and efficiency. TrombaAI also has a centralized Analytics dashboard to save time and provide strategic business insights to improve processes. As more organizations embrace digital transformation, automated invoice processing has become less of a competitive advantage and more of a baseline operational requirement. The question is no longer whether to automate invoice processing, but how quickly you can implement a solution to start realizing the benefits.

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Learn More about TrombaAI for Invoices

Are your AP resources tied up with Vendors for maintenance and invoice resolution? Move to TrombaAI's self-service vendor portal. Vendors can update their own master information, upload new invoices, and upload corrected invoices for resolution purposes. TrombaAI can integrate with enterprise resource planning (ERP) systems to provide automated invoice capture, process management, and analytics. TrombaAI delivers multiple levels of value to AP, from paper digitization to role-based invoice exception handling.

For more information, visit https://www.tromba-ai.com! You can also email us at sales@trombatech.com, and we will answer any questions you have.

Account Payable Solutions

TrombaAI: Automation Intelligence for Onboarding

2 min read

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Overview

TrombaAI helps reduce the time and costs of all your onboarding processes. It uses an automation and artificial intelligence framework to help construct your external-facing portals. The framework combines mobile access, multi-channel document capture, data extraction, and workflow automation with intelligent rule-based optimizations. It powers multi-channel document capture with AI-based libraries pre-built to industry standards, but can still be modified to your needs. This blend allows your personnel to focus on more essential tasks while enhancing customer engagement and satisfaction.

Automation should provide support and resources to the customer, sometimes even before they realize they need it. Automation can help the customer feel confident about entering the relationship and realizing value immediately. Automation responds to customer activity by providing resources and guidance at every point in their journey. It can also support clear and timely communication between the onboard team and the external stakeholders.

TrombaAI is highly adaptable, offering self-service portals tailored to meet departmental needs. Whether onboarding external vendors or potential candidates for employment, TrombaAI streamlines the process. Vendors can seamlessly integrate into your system to facilitate payments, reducing errors and manual tasks through automation. Similarly, TrombaAI matches new hires' skill sets to the appropriate departments using crucial data from the portal, enabling managers to make informed decisions effortlessly. Additionally, TrombaAI ensures that new hires receive the necessary equipment and resources, optimizing the use of your assets.

Benefits

TrombaAI employs the latest automation technology via self-service portals for all external stakeholders.
TrombaAI can integrate with third-party services to execute identity verification, Know Your Customer (KYC), anti-money laundering, fraud prevention, and other regulatory compliance checks.
TrombaAI is a cloud automation solution that provides your customers with mobile access across all devices and channels. It can also provide automated personal follow-up communication and other customizable features to solidify customer loyalty. TrombaAI makes doing business with you easy and ensures customer satisfaction.
TrombaAI is adaptable enough to handle any self-service portals, from self-service customers to external vendors being onboarded into your payment system, and even HR related portals to handle new hires or potential candidates.
Most importantly, TrombaAI eliminates the need for manual processes that result in errors. Tromba enables your team to have the correct information through tailored reporting and analytics, while creating a satisfying, lasting impression on your customers.

Our Partners in Innovation

Automation Intelligence for Intelligent Document Processing

Understanding AI in Document Processing

Key Pieces of Technology in Automation Intelligence

The Tromba Way

Your Return on Investment

Automation Intelligence is a game-changer

Related Content

TrombaAI for Invoices: Automation Intelligence for AP Automation

Automation Intelligence for AP Automation

TrombaAI: Automation Intelligence for Onboarding

Featured Content

TrombaAI for Onboarding

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