Modernize your School District with our Process Automation & Document Management Solutions

K-12 Education Solutions

Tromba Technologies K-12 Student Solutions and School Management Solutions

Like you, our customers are working to rise and meet greater digital demands and many times with budgets that are not growing to meet the demands. The expectations for K-12 school systems continue to grow. That’s why K-12 school districts nationwide use FileBound to reduce operational expenses while eliminating inefficiencies. This gives schools and districts the time and focus to prioritize what really matters ... like student achievement. Tromba Technologies provides a unique solution tailored to K-12 Schools and School Districts that targets specific K-12 Education needs. Using FileBound Enterprise, Tromba Technologies delivers both OnPremise or Cloud solution to help K-12 Schools grow and focus on the students.

Student Solutions

Integrating FileBound with your districts’ existing SIS quickly grants faculty immediate access to student documents for complying to medical restrictions, managing learning assistance modifications or accelerated learning programs, or counseling and disciplinary documents – all while automatically enforcing permissions-based user security to safeguard student data to satisfy state and federal compliance standards.

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Enrollment & Registration

Online Applications

Convenient for parents, simple for staff to manage. Applications are submitted directly into the system and parents automatically receive forms for proof of residence and medical requirements.

System Notifications

System updates keep parents notified of enrollment status and next steps in the process, while keeping staff accountable and ensuring the process moves forward.

Application Tracking

Tracks applications, notifies staff of missing documentation and helps to coordinate communication between the district and the family.

Interface Integration

Streamlined operations through interface integration allows permissioned faculty to access student files while working in the district’s SIS.

Cumulative K-12 Student Files

Comprehensive Permissioning

Provide limited or full access to faculty and staff based on need.

Easy to Manage

Faculty quickly respond to transcript requests, uncover incomplete files and ensure they’re compliant and audit-ready.

Interface Integration

Interfaces with district’s SIS, ERP, and HRIS systems to encourage swift adoption.

Transcript Requests

Online Requests

A request form posted to the district’s web site captures all required information and allows for organization of incoming requests.

Route to Next Available Staff Member

Requests enter a queue and then are assigned to the next available coordinator.

Organized and Easy to Find

Staff fulfilling requests can quickly find the student transcript and prepare it for delivery.

Assignment and Accountability

No more wondering who is working which request. Coordinates all assignments and reports on which requests have been closed and which are outstanding.

English Learners Program Mgmt

English Learner Program Mgmt

Any Form

Whether sports waivers, medial releases, or permission for the upcoming field trip, simplify the permission process by giving parents access to online forms and e-signatures.

Online Forms

Online access eliminates lost slips and gives parents accessibility that’s convenient for them.

Notifications

Submitted forms are delivered straight to the teacher or administrator, with notifications going back to the parent to acknowledge receipt.

Digital Signatures

Forms can be digitally signed, or if a legally binding e-signature is needed, comprehensive integration with DocuSign can be used.

Counseling & Disciplinary Docs

Keep Secure the Confidential

Provide limited or full access to faculty and staff based on need.

Easy to Manage

Faculty quickly find disciple documents, uncover incomplete files and ensure they’re compliant and audit-ready.

Interface Integration

Interfaces with district’s SIS, ERP, and HRIS systems to encourage swift adoption.

Online Permission Forms

Program Admittance

Process, track and store student assessments and follow-up documentation. Organized storage enables staff to quickly find student information and process program status.

Notifications and Alerts

Notifications are sent to the team each time a new student enters the district. Alerts keep staff updated on when student assessments are coming.

Easy Access to Student Information

Results of all tests are stored in and display alongside the student record.

School Management Solutions

Whether administrative staff is complying to audits, aligning onboarding resources for new hires, processing background checks for volunteers, or releasing school board packets for public consumption, FileBound is a game changer for improving administrator productivity, efficiency, and responsiveness.

By automatically creating a digital audit trail for all documents and data, school districts using FileBound are compliant with state and federal mandates and have a reliable, secure disaster recovery capabilities – ensuring their students’ critical data is safe and accessible.

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Protected and Safe

All content in a FileBound system is protected and secure, available only to permissioned staff. All activity is tracked and logged in tamper-proof reports.

Accessible

When stored in the cloud, files are accessible anywhere – by permissioned staff – so if disaster does happen, records can still be retrieved to ensure district processes keep running.

Records Retention and Management

Automate the retention process with true records management capabilities. Retain based on file variable and protect against accidental deletion or destruction.

Online Applications

Provide volunteers and prospective staff a convenient, online way to apply to apply to the district.

Tracking and Notifications

Staff are notified the moment an application comes in so the review process can begin. All paperwork is tracked and stored with the volunteer or personnel file.

Secure Repository

With FileBound, all files – whether student, personnel or volunteer – are kept encrypted and secure, accessible only by permissioned staff and faculty.

Comprehensive Security

Ensure staff are able to access only the pieces of student data that they need to.

Accountability

Ensure all student and personnel documentation is present and accounted for.

Reporting

System reports, access reports, and reports for missing documentation or missed deadlines.

Automate File Creation

Instantly create the employee file straight from your ERP or HRIS using FileBound Connect.

Online Forms

Employees can complete mandatory state and federal forms online; these are placed directly to the employee’s files upon submission.

Digital Signatures

Whether it’s acceptance letters, school hand books, contracts or security waivers, faculty and staff can digitally sign documents that are then automatically added to their file.

Compliance

Maintain compliance by quickly finding any files that are missing required information, ensuring all necessary documentation is stored with the employee’s file.

Parking Passes

From requests through to issuing and maintenance, FileBound can help manage this district process by streamlining applications and approvals.

Transportation Requests

Scheduling transportation requests gets complicated.

FileBound can help by requiring and organizing event information and sending out notifications to staff and coaches.

Faculty and Community Requests

Whether its faculty requests for equipment, organizations looking to borrow school facilities, or area coaches requesting fields, FileBound organizes these requests routes each to the appropriate staff member.

Maintenance Work Orders

Maintenance requests are easy for staff and faculty to submit and the maintenance team is instantly notified. One-click access to the ticket promotes easy adoption.