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Automation Intelligence (AI)

Tromba Technologies is a leading provider of Automation Intelligence consulting and solutions

It is never too late to digitize your mailroom

  • 2 min read

While workers have returned to the office, the mailroom will never return to how it was before the pandemic. Your company may have to exchange information with customers, suppliers, employees, or co-workers with remote or hybrid needs. The traditional mailroom can't keep up with the speed of a digital one, even with employees all in the office. The changes in the world, market, and industry make a digitized mailroom an absolute necessity in this new corporate reality.


The process of handling large volumes of documents is complicated. Your company needs to be able to communicate and access critical data and people throughout the company. Document handling issues can no longer be allowed to be a roadblock for your company. A digital mailroom helps start these critical processes. Getting documents digitized and moving allows your company to be at its most efficient.


You could scan and export each document to “digitize”, but what's the difference from just putting the documents in file cabinets? Document Automation that ensures the documents get to the necessary recipients and the correct business processes. Tromba Technologies utilizes industry-leading software that specializes in identifying and classifying documents, extracting key pieces of information, and then using that information in advanced workflows that allows your business to be more productive.

5 Benefits of a Digital Mailroom:

  1. Reduce operating costs and drive revenue with better business processes: Intelligent automation allows you to scale centrally managed mailroom operations and generate more revenue.

  2. Increase the speed of business without months of development: Deploy automation to new process activities as your business needs and priorities change without the need for coding and months of development. Build and deploy automation in a matter of days and weeks—without ripping out platforms that are core to your business or re-engineering processes.

  3. Improve customer experience: Deliver fully digital customer engagement interactions anytime, anywhere. Accelerate engagement by delivering low-latency, two-way, omnichannel customer communication faster, more targeted, and less expensive.

  4. Improve visibility and gain critical insight: Improve information visibility and accuracy and ensure regulatory compliance. Gain insight into automation KPIs with ready-to-go capture and process dashboards and customizable dashboards.

  5. Mitigate Risks and Ensure Compliance: Tromba can integrate with third-party services to execute identity verification, Know Your Customer (KYC), anti-money laundering, fraud prevention, and other needed regulatory compliance checks. Automation helps you make sure that nothing "falls through the cracks," "enters a black hole," or the proverbial "not my job can."


A digital mailroom empowers your company to be at its most efficient and productive. Tromba Technologies has decades of experience deploying solutions that help our customers digitize their documents and improve their work processes. Contact us at sales@trombatech.com.

Featured Content

TrombaAI is Tromba’s SaaS/Cloud Automation platform. To learn more, visit www.tromba-ai.com or contact Tromba at sales@trombatech.com.

Are you a Kofax TotalAgility customer?

Are you an Upland FileBound customer?

Are you interested in Cloud or OnPremise automation platform? We can help you with all of this as well. Contact us by visiting www.trombatech.com or at sales@trombatech.com for more information.

Updates to Kofax AP Automation

  • 2 min read

Kofax AP Automation Portfolio is comprised of Invoice Capture and E-invoicing Solutions along with Enterprise, Workflow, and ERP-Centric AP Solutions. This variety of solutions transforms your AP process and workflows to fit your company perfectly. AP Automation improves accuracy and efficiency, lowers capture costs, improves cash flow management, achieves compliance, increases visibility, orchestrates key processes, and most importantly ensures success. And all these benefits just got upgraded.

AP Essentials 10.4

Within Kofax’s comprehensive Invoice Capture and E-invoicing Solutions, Kofax released AP Essential 10.4 in the US, Asia, Australia, and Europe. AP Essentials 10.4 has many new and enhanced features including:


  • Cost savings functions for the accounts receivable process through expanded document automation capabilities that capture, verify, and validate incoming PO data.

  • Better extraction results with preventative measures for operator error or occasional irregular documents that degrade your stored learning data. Kofax now allows administrators to lock the learning process for specific suppliers.

  • Kofax’s new language support for global businesses, with Indonesia, Singapore, and the Philippines added to Kofax’s extensive list of supported country-specific invoice formats.

  • Increased productivity through intelligently automated workflows that enable quicker and more efficient exception handling.

  • More insights through a pre-built, zero-touch dashboard that allows you to more seamlessly measure which invoices are being processed without exception.

  • Continuing ERP ecosystem support, by testing and recertifying our integrations with CoupaLink and Oracle NetSuite, as well as a new connector for SAP S/4 HANA ES.


Kofax AP Agility 2.6.0

Within Kofax’s Enterprise, Workflow, and ERP-Centric AP Solutions, Kofax released AP Agility 2.6. AP Agility 2.6 has many new and enhanced features including:


  • Expanded extraction capabilities for the large number of customers doing business in Saudi Arabi and China. QR codes are now extracted on Chinese VAT invoices, Saudi Arabia Invoices, along with the Payee, Reviewer and Drawer fields, and the Remarks section.

  • Canadian QST support with a new field called ‘QuebecSalesTax’ is available. When enabled, the QST tax values are extracted into the field rather than the existing ‘ProvincialSalesTax’.

  • Improved company code detection, based on a preferred address (Bill-to, Ship-to, etc.) and learning from previous corrections.

  • More efficient workflows through simplified processing of invoices that relate to one-time vendors, along with additional exception handling for PO and Non-PO invoices.

  • New ERP ecosystem support with a connector for SAP S/4 HANA EX.


Kofax is continuously adding new capabilities across their AP Automation Portfolio to continue to support your AP processes.

Featured Content

TrombaAI is Tromba’s SaaS/Cloud Automation platform. To learn more, visit www.tromba-ai.com or contact Tromba at sales@trombatech.com.

Are you a Kofax TotalAgility customer?

Are you an Upland FileBound customer?

Are you interested in Cloud or OnPremise automation platform? We can help you with all of this as well. Contact us by visiting www.trombatech.com or at sales@trombatech.com for more information.

Let Automation Transform your Accounts Payable

  • 4 min read

Account Payable documents such as invoices are processed through a chaotic assortment of papers, PDFs, portals, emails, and electronic formats. Kofax AP Automation will keep your processes safe and organized with their portfolio of solutions to perfectly match your accounts payable lifecycle. Kofax’s world-class capture and invoice processing solutions will transform your Accounts Payable chaos into a financial performance engine.

Not only does AP Automation ensure professional customization to your company’s needs; it improves accuracy and efficiency, lowers capture costs, improves cash flow management, achieves compliance, increases visibility, orchestrates key processes, and most importantly ensures success.

All these benefits are achieved with just one of two products: Kofax AP Essentials and Kofax TotalAgility. Which product you choose is completely based on your business needs and our expert consultant would love to help you make your decision. Kofax AP Essentials is a simple Accounts Payable solution for processing invoices and automating their workflows. Kofax TotalAgility is a complete Intelligent Business Process Management Suite platform with Cognitive Document Automation capabilities, Robotics Process Automation capabilities, Hyper-Intelligent/Hyperautomation capabilities, and much more.

AP Essentials

Kofax AP Essentials is a world-class Accounts Payable solution that automates the capture and validation of invoices from any source, in any format. A dedicated cloud operations team ensures optimal performance with around-the-clock monitoring and effortless handling of significant changes in document volumes.

AP Essentials saves time and reduces human labor with adaptive, AI-based capabilities that improve document processing speed and extraction precision. AP Essentials’ workflow automation streamlines invoice processing. AP Essentials also uniquely integrates with ERP and pay-to-procure market leaders like Microsoft D365 Business Central, Microsoft D365 Finance and Operations, Oracle Financial Cloud, Oracle NetSuite, and Coupa Spend Management. AP Essentials also reduces hardware that depreciates over time, achieving ROI quickly with simple set-up and continuous performance monitoring.

Purpose-Built AP Automation in SAP

Kofax AP Essentials Process Director is your comprehensive solution for managing all document and request-driven accounts payable automation in SAP. This ranges from purchase-to-pay, order-to-cash, and record-to-report.

Process Director has a single portal to view, edit, and direct relevant processes quickly and efficiently. SAP Fiori users enjoy an advanced web experience for procurement management with powerful search capabilities, dashboard reporting, and event tracking from any device. Process Director’s transparency in SAP allows you to have the power to measure effectiveness, control cash flow, and assess risks across all your processes. Processes that are cumbersome to manage in SAP become streamlined with automated approval workflows and validations. With manual tasks reduced, staff can work on more strategic projects that add value to the organization.

Kofax TotalAgility

TotalAgility is a complete Intelligent Business Process Management Suite platform that utilizes Cognitive Document Automation capabilities, Robotics Process Automation capabilities, and Hyper-Intelligent capabilities. Kofax TotalAgility transforms critical engagement processes by bringing together disparate technologies into a modern, mobile-first, omnichannel solution. You'll develop and deploy intelligent business processes that create a link between your customers and your internal systems. You will no longer need to maintain or modify monolithic enterprise applications, systems, or repositories. Kofax TotalAgility is flexible enough to handle any type of industry and requirements that you or your customers may have. It’s a browser-based technology that can go anywhere you need to go. It also can deploy mobile applications to help you better connect with your customers.


Kofax AP Agility

Using TotalAgility’s innovative technology, AP Agility gives you market-leading data capture capabilities and goes far beyond basic OCR to capture a range of financial documents from any source, in many commonly scanned file types including several XML formats. It also includes out-of-the-box approval workflows based on best practices and pre-built ERP AP integrations, accelerating your digital workflow transformation journey.

AP Agility uses AI to automate the recognition, identification, and extraction of text and financial data from more channels and content types than any other automation solution. Process financial documents received from any delivery channel, including those submitted electronically. The solution is deployable on-premise, in your own private cloud, or in the Microsoft Azure public cloud. The public cloud allows for instant scalability, reduced costs, less IT dependency and faster time-to-ROI.

AP Automation

The economy is changing how organizations do business and Accounts Payable is strategically positioned to take the next step in modernizing your business. By taking advantage of Kofax’s AP Automation portfolio you are setting up your business for success. Automation builds strong AP departments that creates reliability and organization strengthening supplier relationships. The transparency of an intelligent automation provides financial visibility to your ‘intelligence hub’, Accounts Payable. This financial visibility optimizes your B2B payments and enhances your cash flow and liquidity. This also encourages more collaboration between departments and increases profitability. Automation is transforming Accounts Payable, don’t let your company fall behind in the ever-evolving industry.


Featured Content


TrombaAI is Tromba’s SaaS/Cloud Automation platform. To learn more, visit www.tromba-ai.com or contact Tromba at sales@trombatech.com.


Are you a Kofax TotalAgility customer?


Are you an Upland FileBound customer?


Are you interested in Cloud or OnPremise automation platform? We can help you with all of this as well. Contact us by visiting www.trombatech.com or at sales@trombatech.com for more information.

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